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Clinical Site Coordinator

COMPANY OVERVIEW

Come work for one of the fastest growing Urgent Care companies in the Northeast, PhysicianOne Urgent Care. Founded in 2008, to help make life easier by providing convenient and cost effective care, the Company currently operates a network of fourteen Urgent Care centers in Connecticut, New York, and Massachusetts. We are a hard working team that is relentless in building a great company focused on patients, culture, and performance.  

We are searching for bright and passionate people who are excited to make an impact from day one and grow with the company and take on greater responsibility over time.  We are collaborative, hard-working team players that welcome challenges and rise to any occasion. 

Everyone at our company has a voice – we want to hear yours! 

POSITION SUMMARY

We are seeking an energetic, organized individual that thrives in a fast-paced environment to oversee clinic operations. This position is responsible for all operations within their home clinic, maximizing results through an enhanced patient journey, a high quality of care, retention of clinic staff and providing a strong clinic culture to meet the needs of both patients and staff.

The position is required to ensure consistent implementation of company procedures and role model both proper procedures and behaviors. The successful candidate will have experience and success in problem solving, thinking strategically as well as demonstrated customer service skill and teamwork skills.

This position is also responsible for clinical patient intake, meaning applicants must be either a Medical Assistant (MA), Licensed Practical Nurse (LPN), Radiology Technologist (RT), etc. 

ROLES AND RESPONSIBILITIES

Clinical:

  • Complies with all HIPAA regulations with regards to patient privacy
  • Complies with all OSHA safety standards
  • Obtains pertinent clinical information including the patient’s complaint, health history and measurement of vital signs
  • Prepares patient for examination
  • Prepares for all necessary procedures and treatments according to established specifications
  • Assists providers with examinations, procedures and treatments
  • Performs wound irrigations, dressings, bandages wounds and incisions, and applies splints as well as other tasks ordered by the Provider
  • Performs diagnostic tests including eye exams, EKG, Pulse Ox, Peak flow and throat and nasal swabs
  • Performs CLIA-waived lab tests; draws blood and collects, labels and processes specimens to sent to the laboratory
  • Performs daily office and laboratory opening and closing procedures
  • Maintains emergency equipment for use at all times in a clean and safe condition
  • Maintains supplies, stocks exam rooms, treatment areas and laboratory on a daily basis
  • Sterilizes non-disposable instruments and disposes of contaminated supplies and medical waste in accordance with established standards
  • Provides discharge instructions as ordered by the Provider
  • Assists the Provider and front office staff to facilitate flow through the clinic in a timely and appropriate fashion
  • Maintains proficiency in all areas by attending in service as required
  • Maintains CPR certification

LEADERSHIP

  • Ensures an outstanding and competitively distinct patient journey
  • Actively utilizes and coaches the behaviors and characteristics the company has identified and communicated as critical to building a high performance team
  • Creates clinic culture and maintains a highly motivated work environment by communicating regularly in a positive, motivating manner
  • Celebrates and recognizes Clinic efforts and results
  • Identifies leadership talent and develops employees
  • Involves entire team in Clinic event organization, encouraging initiative and ownership
  • Ensures Clinic policies are understood and consistently followed  - champions change
  • Learns and leverages best practices to drive results

TRAINING & DEVELOPMENT

  • Encourages continuous learning and growth with all Clinic team members by optimizing role-play and validation tests
  • Develops future leaders through providing development plans minimum once per year
  • Ensures clinic team is trained effectively or recommends additional training to ensure success
  • Shares best practices/ideas for increasing patient experience/operational efficiency with head office

OPERATIONS AND SERVICE EXCELLENCE

  • Actively participates in the staffing of the clinic team
  • Measures and tracks client satisfaction and responds appropriately
  • Handles and tracks patient correspondence and outcome
  • Measures, tracks and celebrates success
  • Implements best practices that support both the brand and the patient journey
  • Respects client privacy
  • Ensures adequate staffing of the clinic maintaining a schedule that supports the business.  This includes, having a balance of opening, closing and weekend shifts.
  • Maintain clinic standards, ensuring the clinic is clean neat and organized

PROFIT FOCUSED AND REPORTING

  • Helps develop then meet/exceed budget guidelines by clinic for controllable expenses
  • Verifies and completes time sheets
  • Ensures patient payments are recorded, accounted for and deposited as per policy
  • Ensures daily, weekly, and monthly operating paperwork is accurately completed and reported
  • Completes weekly inventories, identifying and controlling “shrinkage” issues
  • Creates schedules that optimize client service and manages labour costs
  • Finds replacements for call-outs
  • Tracks results daily, weekly and identifies trends in order to ensure the right staffing
  • Builds community partnerships and linkages

PATIENT REGISTRATION

  • Greets patients and office visitors in a pleasant and professional manner
  • Uses appropriate and professional behavior with all patients and all incoming calls
  • Obtains relevant medical and demographic information at window
  • Answers questions and gives information directly or via the telephone within the limits of knowledge and medical practice policies
  • Registers patient into computer system
  • Verifies insurance, if workers comp case gets authorization to treat and claim number
  • Ensure that all patients have a known mechanism to pay their bills
  • Works with MD III Billing Solutions LLC/Billing agent to update and correct entered data

EDUCATIONAL & EXPERIENCE REQUIREMENTS

  • Post high-school education ie: College, University or Specialist Degree
  • Graduation from an accredited Medical Assistant, Licensed Practical Nursing or Radiology Technologist program
  • Minimum of 3 years experience in a clinical environment
  • Previous successful clinic-level management experience is preferred
  • Excellent communication, interpersonal, and motivational skills
  • A proven ability to teach, coach, and direct
  • Understanding of customer service oriented organization is a must
  • Intermediate knowledge of Microsoft applications (Word, Excel, Project, PowerPoint)      

QUALIFICATIONS

  • Excellent customer service skills
  • High attention to detail and accuracy;
  • Must be self-sufficient, reliable and autonomous
  • Excellent communications skills (written/verbal) and interpersonal skills
  • Demonstrated organizational ability and follow-through
  • Proven ability to work in a fast paced, dynamic environment
  • Creative thinker/ability to resolve critical problems
  • Target oriented and believe and actively practice team work
  • Work varied hours/days to perform functions of the position
  • Ability to work independently

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PhysicianOne Careers

COMPANY OVERVIEW

Come work for one of the fastest growing Urgent Care companies in the Northeast. Founded in 2008, to help people enjoy life by providing convenient and cost effective care, the company plans to open clinics throughout the Northeast.

We are searching for bright and passionate people who are excited to make an impact from day one and grow with the company and take on greater responsibility over time. We are collaborative, hard-working team players that welcome challenges and rise to any occasion.

Everyone at our company has a voice – we want to hear yours!